Photo by Sugarflower Design, Flickr
Using an RSVP Card
A response card, included with your invitation, is a great way to simplify the process of keeping track of who has replied. Always send out a card that requires a response for either acceptance or declining of the invitation, guests should reply whether they will be attending the event or not. RSVPs should be sent out at least a month before the event and they need to specify all the details of the event, who is invited, a deadline and method for accepting or declining.
There is no one correct way of wording your response card, but it is important to keep the style of the card aligned with that of the event. You could make it easy for your guests to reply by pre-addressing a return envelope. It is becoming more commonplace to use email as the primary response method, just be sure to include a secondary method for those that are not as computer savvy.
What is the most appropriate way to respond to an RSVP? The host will generally indicate on the invitation how and by when you need to RSVP. They have chosen a particular method of response for a reason and you need to be respectful of that. The most common forms of RSVP are by phone, email, postcard or traditional response card. No matter how the host prefers for you to RSVP you should respond as soon as you can. Remember that the hosts are waiting to hear from you to finalize their event details and they need your acceptance or regret in a timely manner.
Do not RSVP and then not show up. Unexpected things do happen that might prevent you from attending, and most hosts will understand your absence. If you realize that you will no longer be able to attend you must make sure to let the hosts know as soon as possible to give them time to make adjustments to their event. A nice note or phone call to apologize is always appreciated.
Written by Kim ten Krooden, Event Coordinator, EVENTS BY EMMA