Eventiquette: Using an RSVP Card

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Photo by Sugarflower Design, Flickr

Using an RSVP Card

A response card, included with your invitation, is a great way to simplify the process of keeping track of who has replied. Always send out a card that requires a response for either acceptance or declining of the invitation, guests should reply whether they will be attending the event or not. RSVPs should be sent out at least a month before the event and they need to specify all the details of the event, who is invited, a deadline and method for accepting or declining.

There is no one correct way of wording your response card, but it is important to keep the style of the card aligned with that of the event. You could make it easy for your guests to reply by pre-addressing a return envelope. It is becoming more commonplace to use email as the primary response method, just be sure to include a secondary method for those that are not as computer savvy.

What is the most appropriate way to respond to an RSVP? The host will generally indicate on the invitation how and by when you need to RSVP. They have chosen a particular method of response for a reason and you need to be respectful of that. The most common forms of RSVP are by phone, email, postcard or traditional response card. No matter how the host prefers for you to RSVP you should respond as soon as you can. Remember that the hosts are waiting to hear from you to finalize their event details and they need your acceptance or regret in a timely manner.

Do not RSVP and then not show up. Unexpected things do happen that might prevent you from attending, and most hosts will understand your absence. If you realize that you will no longer be able to attend you must make sure to let the hosts know as soon as possible to give them time to make adjustments to their event. A nice note or phone call to apologize is always appreciated.

Written by Kim ten Krooden, Event Coordinator, EVENTS BY EMMA

EARTH DAY 2009

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HAPPY EARTH DAY EVERYONE!

What is Earth Day?

Apr. 22, a day to celebrate the environment. The first Earth Day was organized in 1970 to promote the ideas of ecology, encourage respect for life on earth, and highlight growing concern over pollution of the soil, air, and water. Earth Day is now observed in 140 nations with outdoor performances, exhibits, street fairs, and television programs that focus on environmental issue.

The true spirit of the day is through volunteer work, to the community and to the planet.

You can plant trees, make nature crafts, learn more about the environment, recycle every day, pick up litter, hold a fair, teach others about the environment, compost with worms, or even buy a carbon offset to make up for greenhouse gas emissions, just to name a few. Just one thing done for the environment can lead to a whole world of good.

You can make a difference:

– On campus

– At Home

– In your Community

– Across the World

Be heard:

– Donate to a worthy cause

– Write your Government Officials

– PLAN AN EVENT to celebrate with friends, family and co-workers

– Visit other Earth Day sites

FORTWHYTE ALIVE CELEBRATES EARTH DAY THIS WEEKEND!

Events For Sunday April 26, 2009

EcoAdventure Race & Earth Day Celebration

First heat starting at 8:30am

This intense 42km race combines popular methods of people-powered
transportation. Canoes, kayaks, bikes and blades are some of the
carbon-neutral vehicles that 300 participants will use to beat the
clock in this fun urban race. Be at the start line to witness the sight
of dozens of canoes and kayaks cruising across Lake Devonian. Or, cheer
at the finish line as racers celebrate their victory.

Earth Day Family Activities

1:00 –4:00 pm

From family entertainers and crafts to Voyageur canoe rides,
wandering minstrels to informative displays, there’s something for
everyone today!

FREE admission all day!

Visit www.fortwhyte.org for more information

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I also went to the library on the weekend to pick-up some things for my kids and this is what I found to share with them:

Book Titles

There are many books that celebrate the earth and show you how to keep the earth clean and healthy.

  • Celebrating Earth Day (Circle the Year With Holidays), written by Janet McDonnell and illustrated by Diana Magnuson.
  • Clifford’s Spring Clean-Up, written by Norman Bridwell.
  • Earth Day, written by Linda Lowery and illustrated by Mary Bergherr.
  • Earth Day, written by Willma W. Gore.
  • Every Day Is Earth Day: A Craft Book (Holiday Crafts for Kids), written by Kathy Ross and illustrated by Sharon Lane Holm.
  • For the Love of Our Earth, written by P.K. Hallinan.
  • Gover’s 10 Terrific Ways to Help our Wonderful World, written by Anna Ross and illustrated by Tom Leigh.
  • Just a Dream, written by Chris Van Allsburg.
  • Keeper of the Swamp, written by Ann Garrett and illustrated by Karen Chandler.
  • Mother Earth, written by Nancy Luenn and illustrated by Neil Waldman.
  • Mr. Garbage, written by William H. Hooks and illustrated by Kate Duke.
  • Pollution? No Problem!, written by David Morichon.
  • Tanya’s Big Green Dream, written by Lida Glaser and illustrated by Susan McGinnis.
  • 365 Ways for You and Your Children to Save the Earth One Day at a Time, written by Michael and Pat Hilton.

WEDDING WIRE RATED

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Hey Everyone, I just received some exciting news from WeddingWire which Events by Emma is a member of. We have officially been rated. YEAH!

Here are a few of the reviews we have recently received from our great wedding clients:

Emma and all of the staff at Events by Emma were a real pleasure to work with. Emma made planning our wedding weekend a lot of fun and totally stress free! They helped us put all of the necessary vendors in place, coordinate with the venues and designed the most spectacular mandap and reception. Her checklists and tasks were so helpful in the months leading up the our special day …. and boy was the day-of itinerary spot on, we started dancing right at 8:30 p.m. just as we had planned! We couldn’t have pulled off a two-day wedding for 580 guests without Emma and her team. Our families are still raving about all of the special touches and amazing decor and lighting! Thanks Emma, we love you!

Andrea Prakash

Emma did a wonderful job on our wedding. It was hard to hire a planner, as I thought I could do everything myself. However, this in the end was the best decision we ever made! Emma was so easy to work with, very professional and very experienced in dealing with vendors and budget management. Her design style was beautiful and all of our guests are still talking about the gorgeous reception.

Datalin & Nigh

Emma made a day that could have been stressful, very relaxing and enjoyable. Although we live in a different province, but wanted to marry in Manitoba, she was able to handle every detail for us (and in only a few short months too)! All we had to do was show up, get married, and have fun! She anticipated our needs perfectly. Her taste is exquisite and all the other vendors she recommeneded were perfect. Our guests are still talking about how elegant yet intimate our affair was. We would recommend her to anyone!

Mike and Amber Ballam

To find out more about our services and WeddingWire click on the link provided.

Vendor Spotlight: CAKES BY SHELLEY

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Photos courtesy of Cakes by Shelley

Vendor Spotlight: CAKES BY SHELLEY

We’ll tonight, I had the chance to have one (ok ….. maybe more than one) of my most favourite treats in the whole world! Passionfruit cupcakes from Cakes by Shelley YUMMY!

It is my absolute pleasure to feature Cakes by Shelley this week in my Vendor Spotlight. I am truly amazed by Shelley’s beautiful personality, attention to detail and unique creations each time she makes one of my clients dreams a reality.

Cakes by Shelley are tailored to create a unique wedding cake inspired by your vision of the perfect cake. The drive for perfection, the use of fresh butter & the pure adoration for cakes sets Cakes by Shelley apart from any other. All cakes are made using only the freshest and finest quality ingredients, baked fresh to order and never frozen.

Shelley’s belief is that a cake should taste as good as it looks – or delightfully surprise you when taking the first bite, with moist texture and true flavours that are as unforgettable as your wedding day!

Shelley, the owner of Cakes by Shelley, grew up in a family where great food was always the focal point of any gathering. She was always interested in cooking. After deciding to make a career out of it, she left for Ottawa, followed by London, England to obtain her Grand Diploma from Le Cordon Bleu Paris Cooking School, graduating with honours in the top of her class. She did her apprenticeship in a small hotel near Zurich, Switzerland and then returned for work in Canada. She worked for a few years in Winnipeg and then moved to Vancouver, where she took on the role of Pastry Chef for Rob Feenie of Lumiere, a Relais & Chateau restaurant as well as for some larger hotels. She then returned home, to expand and improve upon her wedding cakes, here in Winnipeg.

Shelley lights up when she talks about cakes and it shows in the products she creates!

For your next special event or upcoming Wedding you just have to order a Cake or Cupcake by Shelley!

National Meetings Industry Day '09

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Photos by Jeremy Hiebert Photography

National Meetings Industry Day ‘09
 
Yesterday Events by Emma participated in the Celebration of National Meetings Industry Day hosted by the Delta Winnipeg.
National Meetings Industry Day was created by the Canadian chapters of Meeting Professional International and is about elevating and building our community through leveraging important issues to raise awareness of the power of meetings in evolving and shaping that community; economically, environmentally, socially and intellectually. The featured theme and topic for the event was Corporate Social Responsibility – Change the World at Work. The guest speaker Kristle Calisto-Tavares from Inspired Practice presented a wonderful and interactive session ….. she stated "This is the dawn of a new-era, one where environ-mental, social and financial returns are no longer mutually exclusive". All industries across all sectors are being pushed to redefine progress and develop a new industry standard that reflects CSR.
Events by Emma was happy to be a part of this great event and once again we shared one of our earth inspired table designs for all the participants to enjoy. In coming up with our design this week we really challenged ourselves to reuse and recycle elements from a previous display the week prior, however creating a very different and beautiful new look.

Our unique design for the event showcased some of our new decor rentals and highlighted how our full-service event planning company can connect with environmentally conscious vendors, reduce waste and energy use, support local growers and address and reduce the carbon footprint of any big event! Our signature and stylish table design featured recycled glass, three local event suppliers, soy candles, linens maintained with eco-friendly products and more…. Special Thanks to Floral Elements, and Planned Perfectly Linens in assisting with the spectacular design. Many thanks to Jeremy Hiebert Photography for taking these awesome images, if you haven’t booked a photographer for your upcoming Wedding or Event you should definately give Jeremy a call.

Wishing you an Eggstra Special Easter!

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Happy Easter.

I just love easter and the spring time.

Today we spent some time with the kids …. and had a fun egg hunt!

Here’s a little song I shared with my three little bunnies.

Five Little Easter Eggs

Five little Easter eggs, lovely colors wore;

(hold up five fingers)

Mother ate the blue one, then there were four.

(bend down one finger)

Four little Easter eggs, two and two, you see;

Daddy ate the red one, then there were three.

(bend down next finger)

Three little Easter eggs, before I knew,

Sister ate the yellow one, then there were two.

(bend down next finger)

Two little Easter eggs; oh, what fun,

Brother ate the purple one, then there was one.

(bend down next finger)

One little Easter egg; see me run!

I ate the very last one, and then there were none.

(bend down last finger)

LET'S SAVE OUR PLANET … ONE EVENT AT A TIME

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EVENTS BY EMMA and The Economics of Going Green Conference

Events by Emma was happy to be a part of this great environmental conference hosted by The Winnipeg Chamber of Commerce in partnership with Assiniboine Credit Union.

Inspired by our passion for the earth, Events by Emma created a unique GREEN TABLE DESIGN for the event to showcase how our full-service event planning services can connect with environmentally conscious vendors, reduce waste and energy use, support local growers and address and reduce the carbon footprint of any big event!

In addition, the Conference featured many businesses that provide green services and offered many speakers and presentations to encourage Manitoba businesses to rethink their business operations. Role models like Priscilla Boucher of Assiniboine Credit Union, Joe Van Belleghem of Victoria’s Dockside Green and Darren Swanson of the International institute for Sustainable Development were keynote speakers throughout the day and presented one common thread – a strong business case for going green. The conference also showcased other products, services and innovative ideas that will foster a greener tomorrow.

Our signature and stylish table design featured recycled paper,
recycled glass, three local event suppliers, soy candles, linens
maintained with eco-friendly products and more.

Special Thanks to Floral Elements, Urbanink and Planned Perfectly Linens in assisting with the dazzling design.

Also thanks to Curtis Moore, of Moore Photography for coming out and taking these awesome images. His work is just stunning! Moore Photography belongs to a organization called Greener Photography and Curtis runs a paperless business, uses digital equipment, supplies clients with file downloads instead of discs, and uses a wedding album company that uses recycled material.

Events by Emma strongly believes that even in the wedding and event industry we all need to be socially, environmentally and ethically responsible.

Let’s save our planet …. one event at a time. 

EVENTS BY EMMA

Inspiration Friday: Gorgeous Floral Design

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Photos by Clouthier Photography, Kristen Spencer Photography, L.Logan Photography, Chris Vaccaro Photography

Inspiration Friday: Gorgeous Floral Inspirations

Spring, Spring, Spring ….. Where are you???

Due to client events the last few fridays … I’ve missed sending you some of my favourite inspirations. Many thanks to those of you who contacted me saying “how much you enjoy these inspirations and wondering why I hadn’t done them for a few weeks" So Sorry.

I just love fresh floral design for my events and I love checking out magazines and other florists from all over the world to get my inspirations.

Here are some great floral inspirations from Grace Ormonde and Stone Blossom Inc. for you to enjoy!

"Successful centrepieces are more than mere decoration, they are a form of entertainment that makes a big statement, silently."

—Maria McBride-Mellinger, The Perfect Wedding Details

Have a great weekend!