HOW TO MASTER YOUR THEMED EVENTS

IMG_3922Themes are a great way to increase your event’s appeal, and to distinguish your event from others. By hosting a themed event, it creates a fun and welcoming atmosphere for your guests and it can also open up opportunities for your guests to play along and embrace the theme (e.g. a Great Gatsby themed gala, may encourage guests to dress up in 1920s attire).

When searching for a theme, consider what’s relevant and topical during the time of your event. For example, when the remake of the film Alice in Wonderland came out in 2010, we were seeing a huge interests in the Alice in Wonderland theme and it even stayed around for a few years! This year, we can anticipate more interests in the Bollywood and safari oasis themes with the new releases Million Dollar Arm and Rio 2.

Another way to find the perfect theme for your event is to consider your guests and who you are choosing to honour. In example, if your guest of honour is of Asian decent, throw an elaborate Asian-infused event, complete with Asian-inspired decor, entertainment and menu. Or if you know your guests will be a more mature crowd, throw a retro-diner themed event, complete with a juke box filled with nostalgic music.

It’s important your theme fits your organization and the goals of your event. However, keep in mind planning a theme has both its benefits and challenges.

blfStudios Human Rights Museum Gala (6 of 103)

Photo by: blfStudios

Here are five steps to help you master your themed event and create a fun and memorable evening for you and your guests:

1. Be committed
Once you decided on a theme, you have to stay committed to it. Be sure your theme is on the top of your mind when planning the logistics of your event, from your entertainment, to your decor, and even to your stationary. In order for everything to flow and make sense, your theme has to shine through.

blfStudios Human Rights Museum Gala (54 of 103)

Photo by: blfStudios

 2. Be creative
The more fun and unique your theme is, the more likely you’ll have to think outside of the box and be creative with your decor and programming. In order to really ‘wow’ your guests, you’re going to have to do things that haven’t been done before. For example, for a south beach themed event we did last month, we wanted to create palm tree centre pieces. In order to accomplish this look, we had to be creative and create the palm trees from scratch.

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3. Play up your stationary
Remember when we said everything and anything about your event has to make sense with your theme? Stationary is a great medium to promote and execute your themed event. Your invitations, posters, programs and even event signage need to compliment your theme and will help pull your theme together.

 4. Get your guests involved
Guests LOVE themed events, not only because they can expect a fun and unique program, but because it means they have an opportunity to really participate and be a part of the event. Letting your guests know in advance of the theme through your invitation or posters, can ensure guests will have time to plan if they decide to dress up according to the theme.

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 5. Think BIG  

Invest in a planning and design company that can work with you to bring your theme to life. They can help you find the perfect venue, lighting experts, entertainers and caterers that can work together to master your theme. And don’t forget about the little details that can help you sell your theme, such as your signature drinks or party favours.

To find out more about themed events or to discuss an upcoming event you are planning, connect with Events by Emma by calling 204-779-8812.

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