Stepping Up Your Gala Game

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So your sponsors are rolling in and your seats are getting filled. Your decor, menu and venue are finalized and you’re working hard to get the little details in check. All that’s really left is the program and speaking notes, and your team is ready to rock n’ roll.

When putting together your gala program, it’s important to find ways to engage with your sponsors and guests to enhance their experience at your event. Your fundraiser is a golden opportunity to sell your non-profit organization and the importance of their support and your hard work. Your fundraiser is also a reflection of your organization and your cause, and if they have a valuable and positive experience at your event, the more likely they’ll associate valuable and positive thoughts to your non-profit.

Here are five ways to step up your gala game, and impress your sponsors and guests:

1. First Impression
With any event you should aim to impress your guests by surpassing their expectations right when they arrive. If your venue is in a hotel with several ballrooms, have a few of your volunteers in the lobby welcoming your guests and directing them to the correct ballroom. In addition, a cocktail hour is a great opportunity to set the vibe for your entire evening. Promote a signature drink and don’t forget to dress up your cocktail tables and bar. Go the extra mile and hire an hour of entertainment that goes hand-in-hand with your event theme.

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2. Use Social Media
Social media is a great tool to get people talking, not only about your event, but also about your cause. Be sure to preplan an event #hashtag on Twitter, Facebook or Instagram, and share it with your guests on the program. Have your Master of Ceremonies encourage your guests to take photos of the event and to share their photos and experience online. Not only will they be able to contribute to the conversation, but it will also have them spreading the word about your event and your cause to their family and friends!

3. Get your Sponsors Involved
Without your sponsors your fundraising gala wouldn’t be possible. When there’s an opportunity to get the crowd involved, take it! Go beyond the free seats, logo placement and verbal shout out during the program, and find a unique way to have them be a part of the event. Invite them on-stage and have them present an award or have them announce the auction winners. If you want to engage them further, have a representative from each sponsor table participate in a fun game during dinner, which will also double as program entertainment.

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Photo credit: Robert Lowdon Photography

4. Call for Action Auction
Not everyone in the crowd is a live auction or even silent auction person, but it doesn’t mean they’re not interested to give to your charity. Call for Action Auction is a fundraising technique you can use at your gala that will allow for your guests not interested in the live or silent auctions to make a donation they’re comfortable with. This can be done by exchanging a fixed donation (e.g. $25, $50 or $100) with a token of support. For example, our client, Special Olympics Manitoba, sold bronze, silver and gold medals to their gala guests for less than $100. All proceeds from the sales were considered donation to help support Special Olympics.

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5. Say Thank You
When your event is said and done, don’t forget to take the time and personally thank all of your sponsors, volunteers and guests. Ensuring all of your supporters feel valued and appreciated is important to maintaining and building those key relationships. When next year comes along, you’ll feel more equipped and confident when approaching them again.

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To find out more about how to impress your sponsors at your gala, or to discuss an upcoming event you are planning, connect with Events by Emma at eventsbyemma@hotmail.com, or call 204-779-8812.

Spirit Awards 2014

DSC_7978In Winnipeg, we are so fortunate to be among so many diverse and talented entrepreneurs that drive the success of our business industry. At Events by Emma through our event industry, we work with these entrepreneurs on a day-to-day basis, whether they’re one of our vendors or service providers, or if they’re one of our valued event clients.

As the decor sponsor of the annual Winnipeg Chamber of Commerce Spirit of Winnipeg Awards, we are able to witness the Winnipeg business community come together to celebrate Winnipeg businesses who have showed initiative and really pushed the envelope in their industry.

Congratulations on this year’s winners and finalists!
Start-Up Business – Advolve Media
Small Business – IMT (Infomagnetics Technologies Corporation)
Medium Business – Manitoba Harvest Hemp Foods
Large Business – Shindico
Charity – Graffiti Art Programming Inc.
Not-for-Profit – The Manitoba Museum

Photos by Robert Lowdon Photography:

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Thank you to all our amazing partners and vendors:
Design: Events by Emma
Decor Rentals: Events by Emma
Venue: The Fairmont Winnipeg
Lighting: Elite Lighting
Linens: Planned Perfectly
Aisle Runner: Original Aisle Runner
Napkins: WeddingStar Inc.

WEDDING WEDNESDAYS – Shannon & Christian

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Photo Credit: blfStudios

What would you do if you discovered your soon-to-be fiance’s intention to propose, before he had the opportunity to pop the big question?

Shannon, opened a wrapped gift under the Christmas tree from Christian, thinking he just forgot to gift it to her on Christmas Day. While flipping through the brand new journal her love gifted her, she saw his marriage proposal in ink.

Surprised, she quickly re-wrapped the present and later during a romantic New Years vacation, Christian pulled out the wrapped journal and asked her to open it. Shannon lovingly acted surprised and thrilled, but later confesses of what really happened.

Their genuine love and affection for one another was incredible, and we were so thrilled to gift the couple with their dream wedding!

We won the “Inspired Wedding” prize package at the Wonderful Wedding Show so we ended up winning Events by Emma as our wedding coordinator and they helped make our décor wishes come true! Emma and her team welcomed all our ideas and brought our vision to life with all the décor and details!
- Shannon

For the full story and more photos of Shannon and Christian’s big day, visit It’s Love.

EBE

Wonderful Wedding Show 2014

At Events by Emma, our goal is to turn YOUR event concept into reality. No matter how complex or unique your vision is, we make it happen.

But if you think these beautiful and extravagant events happen overnight, think again. Our event process takes time and attention, but without it, we couldn’t do what we do.

Take this year’s Wonderful Wedding Show booth for example. We started planning the design of our booth with just some simple brainstorming. Finding ideas and inspirations in photos, stationary, and linens that got us excited, and that reflected our brand.

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Once we determined the look and feel of our booth, we had one of our designers sketch a final floor plan, paying attention to the little details we wanted to emphasize.

01261301From there, we partnered with some of our amazing vendors and shared with them our vision of our booth. With their help, we were able to pull what we needed to complete the look and feel of our booth.

Days leading to the event… this is when all the magic happens. Our senior staff and event crew works together with our wonderful vendors to transform the concept into reality. With a truck full of decor and furniture, and a staff that is known for their keen attention to detail… we get it done! And the end result is definitely worth it!

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Thank you to our 2014 Wonderful Wedding Show booth vendors and partners:
Planning & Design: Events by Emma
Decor and Furniture Rentals: Events by Emma
Florals: Fache Floral Designs
Cake: Cake Studio
Linens & Draping: Around the Table & Planned Perfectly
Lighting: Elite Lighting
Signage: Urbanink, Balance Ink & Sign Source

HUGE thank you to blfStudios for these great photos. We couldn’t be happier with all the amazing detail shots of our booth.

Also, thank you to everyone who visited us that weekend, and voted for us as “Best Double Booth.” This beautiful gem is now on display in our office, for everyone to admire.

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EBE

EBE IS NOW HIRING!

EBE-Hiring Events by Emma is happy to announce that we are now hiring for some new and exciting employment opportunities/positions within our growing company for 2014!

The Events by Emma Corporation is a dynamic and thriving family-run Event Management business in Winnipeg, looking to add creative and energetic people to our growing organization and amazing team!

We are now Accepting Applications for the following positions:

(Please CLICK on the link for the full job summary/description)

Please apply via-email to:  eventsbyemma@hotmail.com
Please submit cover letter with resume and references via email.

DEADLINE EXTENTION: Friday January 31, 2014

Events by Emma appreciates the interest of all applicants, however, only those under consideration will be contacted directly.

 NO PHONE CALLS PLEASE

Good luck!

EBE

12 Days of Inspiration: Day 8 – Vintage Farmhouse

Day 8 of our 12 Days of Inspiration is the sweet and romantic “Vintage Farmhouse” and inspired by the Mennonite culture. Only a few days to go before Saturday!

Enjoy!

Day 8 - Vintage Farmhouse

Planning & Design: Events by Emma
Dinnerware, Glassware, Flatware: The Bay Downtown
Linens & Draping: Planned Perfectly
Floral Design: Fache Forward Designs
Exclusive Decor Rentals: Events by Emma
Lighing & AV Technology: Elite Lighting

Venue & Catering: Winnipeg Convention Centre
Cinematography: A Moving Picture Studios
Photography: Jeremy Hiebert Photography
Pastries & Cake: Chocolate Zen Bakery
Printing & Design: Urbanink
Custom Signs: Displays on Main

Check back tomorrow for Day 10 of the 12 Days of Inspiration!

Also, be sure to visit us at The Wonderful Wedding Show (Booths 805 and 904).

EBE

12 Days of Inspiration: Day 7 – Embroidery Intrigue

At Events by Emma, we definitely agree January is planning month for brides. With the wedding show and the influx of initial consultation requests, we understand January is an important month of decisions for brides and grooms.

Before making any major decisions, brides and grooms should do their research on their options. It’s Love Winnipeg’s January Planning Guide features great features from us on budgeting, finding the right planning service and highlights some of Winnipeg’s top wedding planners.

Be sure to find us in this month’s digital issue!

Today’s 12 Days of Inspiration is inspired by the Ukrainian culture. Enjoy Day 7′s cultural table design Embroidery Intrigue!

Day 7 - Embroidery Intrigue

Planning & Design: Events by Emma
Dinnerware, Glassware, Flatware: The Bay Downtown
Linens & Draping: Planned Perfectly
Floral Design: Floral Elements
Exclusive Decor Rentals: Events by Emma
Lighing & AV Technology: Elite Lighting

Venue & Catering: Winnipeg Convention Centre
Cinematography: A Moving Picture Studios
Photography: Jeremy Hiebert Photography
Pastries & Cake: Chocolate Zen Bakery
Printing & Design: Urbanink
Custom Signs: Displays on Main

12 Days of Inspiration: Day 6 – Colours of the Flag

At Events by Emma, we pride ourselves in our experience and knowledge of cultural weddings and traditions. Living in the diverse city of Winnipeg, we are so fortunate to have the opportunity to be a part of so many amazing ethnic ceremonies and receptions.

Take the Filipino culture for example, the cord and veil ceremony and the reception money dance is just a few of the unique and symbolic traditions known in their wonderful culture.

We want to know, do you plan on incorporating cultural customs and traditions in your big day?

Day 6 of our 12 Days of Inspiration is “Colours of the Flag” inspired by the Filipino culture.

Day 5 - Colours of the Flag

Planning & Design: Events by Emma
Dinnerware, Glassware, Flatware: The Bay Downtown
Linens & Draping: Planned Perfectly
Floral Design: Floral Elements
Exclusive Decor Rentals: Events by Emma
Lighing & AV Technology: Elite Lighting

Venue & Catering: Winnipeg Convention Centre
Cinematography: A Moving Picture Studios
Photography: Jeremy Hiebert Photography
Pastries & Cake: Chocolate Zen Bakery
Printing & Design: Urbanink
Custom Signs: Displays on Main

EBE

12 Days of Inspiration: Day 4 & Day 5

WWS-ContestThe Wonderful Wedding Show is in exactly a week, and our Events by Emma team is SO excited to meet and chat with all of the 2014 brides and grooms. We can’t wait to hear about all of your goals and aspirations for your big day!

Attending your local wedding show is a great opportunity to learn more about your options, shop around for the best quotes and to pick up the top 2014 wedding trends. Most of all, the wedding show is BEST for entering all the amazing contests and give-away, such as our Dream Stage Give-Away we’re hosting exclusively for brides and grooms who visit us at our booth (No. 805 and 904).

Click here to learn more about our Dream Stage Give-Away contest

Until then, enjoy Day 4 and Day 5 of our 12 Days of Inspiration.

Day 4: Mediterranean Breeze is inspired by the Italian, Greek and Spanish cultures.

Day 4 - Mediterranean Breeze

Planning & Design: Events by Emma
Dinnerware, Glassware, Flatware: The Bay Downtown
Linens & Draping: Planned Perfectly
Floral Design: Fache Forward Designs
Exclusive Decor Rentals: Events by Emma
Lighing & AV Technology: Elite Lighting

Venue & Catering: Winnipeg Convention Centre
Cinematography: A Moving Picture Studios
Photography: Jeremy Hiebert Photography
Pastries & Cake: Chocolate Zen Bakery
Printing & Design: Urbanink
Custom Signs: Displays on Main

Day 5: Exotic Elegance is inspired by the East-Indian culture.

Day 5 - Exotic Elegance

Planning & Design: Events by Emma
Dinnerware, Glassware, Flatware: The Bay Downtown
Linens & Draping: Planned Perfectly
Floral Design: Floral Elements
Exclusive Decor Rentals: Events by Emma
Lighing & AV Technology: Elite Lighting

Venue & Catering: Winnipeg Convention Centre
Cinematography: A Moving Picture Studios
Photography: Jeremy Hiebert Photography
Pastries & Cake: Chocolate Zen Bakery
Printing & Design: Urbanink
Custom Signs: Displays on Main

EBE

12 Days of Inspiration: Day 3 – Chinoiserie Chic

Day 3 - TeaserDay 3 of our Events by Emma 12 Days of Inspiration is a whole lot of pretty!

Our Asian inspired table design, Chinoiserie Chic, is a perfect example of how cultural traditions and emblems can play a key role in dressing a themed table. Today’s table design features key Asian symbols, from the Buddha statues, the beautiful fine china and even the symbolic paper crane.

If you’re interested in incorporating your cultural ties into your wedding or event, don’t feel limited to just the design! You can include cultural traditions in your food menu, wedding performances or even in the simple favours you give away to your guests!

Your big day should be a reflection of who you both are, so don’t be afraid to do something out of the box!

Enjoy one of our favourites, Day 3: Chinoiserie Chic table design.

Day 3 - Chinoiserie Chic

Planning & Design: Events by Emma
Dinnerware, Glassware, Flatware: The Bay Downtown
Linens & Draping: Planned Perfectly
Floral Design: Floral Elements
Exclusive Decor Rentals: Events by Emma
Lighing & AV Technology: Elite Lighting

Venue & Catering: Winnipeg Convention Centre
Cinematography: A Moving Picture Studios
Photography: Jeremy Hiebert Photography
Pastries & Cake: Chocolate Zen Bakery
Printing & Design: Urbanink
Custom Signs: Displays on Main

Check back tomorrow for Day 4 of the 12 Days of Inspiration!

Also, be sure to visit us at The Wonderful Wedding Show (Booths 805 and 904).

EBE